Privacy Policy

Effective Date: 28 August 2025

Esephus Limited (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.esephus.com (the “Site”).

Please read this policy carefully. By using the Site, you consent to the practices described herein.

1. Data Controller

For the purposes of the UK General Data Protection Regulation (UK GDPR) and the EU General Data Protection Regulation (EU GDPR), the data controller is:

Esephus Limited
2nd Floor, Holt Court, 16 Warwick Row, Coventry, CV1 1EJ, UK
Email: info@esephus.com

2. Data We Collect

We may collect and process the following categories of personal data:

Identity Data – name, username, account details.
Contact Data – email address, mailing address.
Account/Profile Data – login credentials, content preferences, quiz results, discussion forum contributions.
Technical Data – IP address, browser type, device information, operating system, time zone settings.
Usage Data – information about how you use our Site, including clickstream data and interactions.
Marketing & Communications Data – preferences for receiving marketing from us.

We do not collect or store payment information on this Site.

3. How We Collect Data

We collect personal data through:

Direct interactions (e.g., account registration, form submissions, quiz participation, forum posts).
Automated technologies (cookies, analytics, server logs).
Third-party services (e.g., Calendly bookings, newsletter subscriptions via Mailchimp, analytics and UX tools such as Google Analytics and Hotjar, or equivalent providers).

4. How We Use Data

We use your personal data to:

Provide and manage access to the Site and your account.
Deliver requested services (quizzes, forums, content preferences).
Improve Site performance and user experience.
Analyse usage patterns through analytics and feedback services.
Communicate with you, including service notices and marketing (with your consent).
Ensure security and prevent misuse.

Our legal bases for processing include consent, contractual necessity, legal obligation, and legitimate interests.

5. Cookies & Tracking Technologies

We use cookies and similar technologies for functionality, analytics, and marketing.

Analytics: Google Analytics, Hotjar (user experience insights).
Marketing & Email: Mailchimp (newsletter delivery and campaigns).
Booking & Scheduling: Calendly (appointment management).
Site Functionality: WordPress and associated plugins may set cookies required for operation.

You can manage or disable cookies in your browser settings. A dedicated Cookie Policy is available at [insert link].

6. Sharing & Disclosure of Data

We do not sell your personal data.

We may share data with:

Service providers (e.g., hosting, analytics, email marketing, scheduling, plugins).
Regulatory authorities, law enforcement, or legal advisers where required by law.
Business transferees in the event of a merger, acquisition, or sale of assets.

7. International Transfers

Where personal data is transferred outside the UK/EU (e.g., to the US for Mailchimp, Google, Hotjar, Calendly, or equivalent providers), we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place.

8. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes described above, unless a longer retention period is required by law.

Account data may be retained until you delete your account or request erasure.

9. Your Rights

Under UK GDPR and EU GDPR, you have the right to:

Access your personal data.
Request correction or erasure.
Restrict or object to processing.
Request data portability.
Withdraw consent at any time (where processing is based on consent).
Lodge a complaint with the Information Commissioner’s Office (ICO) if you are in the UK, or with your local supervisory authority if you are in the EU.

To exercise your rights, please contact us at info@esephus.com.

10. Security

We implement appropriate technical and organisational measures to protect personal data. However, no method of transmission or storage is completely secure.

11. Third-Party Links

Our Site may contain links to third-party websites or services. We are not responsible for their privacy practices and encourage you to review their policies.

12. Children’s Privacy

Our Site is not directed at individuals under 16, and we do not knowingly collect personal data from children.

13. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised “Effective Date.”

14. Contact

For any questions about this Privacy Policy, please contact us:

Esephus Limited
2nd Floor, Holt Court, 16 Warwick Row, Coventry, CV1 1EJ, UK
Email: info@esephus.com